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Procedures to Request Seats on 2009 California FFA National Convention Trips for Chapters NOT Holding Reservations as of July 20, 2009
Instructions on this page are to be used by FFA Chapter Advisors who wish to secure seats on any of the 2009 California FFA National Convention trips offered by Excellence in Presentations but had not made ANY trip reservations by July 20, 2009. If your chapter is currently holding even so much as one trip reservation on another trip, you must utilize the instructions and forms shown on this site for Confirming Existing Reservations.
If your chapter holds NO reservations on ANY trip, utilize these instructions and forms to request confirmed seats on one or more of the California FFA National Convention trips offered by Excellence in Presentations.
Trip Descriptions For a basic description of the trips available and their corresponding prices click here.
Checklist Click here to download and print a checklist designed to help you get together all of the items you need to secure seats.
Calculation of Payment Owed First you must determine the number of seats you wish to obtain and on what trips, and then use that information to determine the amount of payment that must be sent in. Click here to download and print out the form where you designate what seats you wish to obtain and calculate your amount due.
Due Date It is in your own best interest to get completed forms and final payment in as quickly as possible since available seats are given out on a first come, first served basis. The final due date is AUGUST 7th. This is not a postmark date. Forms and payment must be IN OUR OFFICE by August 7th. Do not delay! Remember, even if you get your new request in by the due date, it will only be accommodated if space is available on the trip(s) you requested. Payment All payments must be in the form of checks or money orders made payalbe to: Excellence in Presentations. The ONLY checks that will be accepted are: school checks, FFA or Ag Boosters account checks, bank cashier's checks, and U.S. Money Orders. No other form of payment will be accepted.
Completion of Forms Several forms (all available to download from this page) must be accurately completed and returned with your final payment. Instructions regarding each form are shown below. Please make copies of forms as necessary to provide adequate quantities to cover the participants from your school.
Chapter Advisor's Statement of Assurance ONE copy of this form must be completed and submitted with your total payment. Click here to download and print out the form for completion by the Chapter Advisor.
Participant Information Form This form must be typed on the computer and then printed out for submission to our office. This completed form must be submitted with your final payment. One horizontal line must be completed for each trip participant. All requested information must be completed for each person going on the trip. Be certain to observe the legends shown at the bottom of the form to correctly complete the "Code" and the "Trip" columns. Be certain to designate every person on the form as a newly requested seat by checking the box in the "New Seat?" column at the left of each line.Click here to open the Participant Information Form. Then, type in the information and print out to submit with final payment.
General Conditions and Non-Liability Agreement This document must be read and signed by each particpant on the trip and the local FFA Chapter Advisor and be returned with the final pament. For each student participant, the parent or legal guardian signature is also required on this form. Adult participants must also submit this form!Click here to download this form. Print out a master from this website, then photocopy an adequate quantity to provide one form to each person from your school who is participating on a trip.
Rules for Participants Form Each student who is traveling on any trip must complete this form. This includes American FFA Degree candidates regardless of his/her age. ALL FFA MEMBERS (regardless of age) and any person for whom a "student" price is being paid must submit this form. These completed forms must accompany the final payment. Click here to download this form. Print out a master from this website, then photocopy an adequate quantity to provide one form to each student from your school who is participating on a trip.
Consent to Medical Treatment Form Each student who is traveling on any trip must complete this form. This includes American FFA Degree candidates regardless of his/her age. ALL FFA MEMBERS (regardless of age) and any person for whom a "student" price is being paid must submit this form. These completed forms must accompany the final payment. This form must first be completed on the computer and then printed out for signatures and notarization. The required information must be typed into each gray box that appears on the form before it is printed out. A separate form with unique responses must be completed by each student participating on the trip. Each student on the trip may access the form here at this website, complete the form at home on a personal computer with his/her parents' assistance, then print the form out and secure the necessary signatures and notarization. Click here to access this form to type in responses.
What to do Next? Carefully complete all items listed. Use your checklist to make sure nothing is overlooked. Then mail in all completed forms and your total payment (Total Amount Due on Calculation Form) to: Excellence in Presentations, 6528 Catkin Court, Hughson, CA 95326. These materials must be received in our office by August 7, 2009, to request your seats on the trip.
